GUADEC 2018 issueshttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues2018-07-27T09:52:52Zhttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/41Coordinate volunteers2018-07-27T09:52:52ZKatCoordinate volunteers* [ ] Collect volunteer information from registration
* [ ] Blog about volunteer signup
* [ ] Tweet about volunteer signup
* [ ] Order volunteer t-shirts
* [ ] Do volunteer timetable
* [ ] Volunteer meeting:
* [ ] Basic info about roles...* [ ] Collect volunteer information from registration
* [ ] Blog about volunteer signup
* [ ] Tweet about volunteer signup
* [ ] Order volunteer t-shirts
* [ ] Do volunteer timetable
* [ ] Volunteer meeting:
* [ ] Basic info about roles
* [ ] Emergency info
* [ ] CoC info
* [ ] Volunteer chat room
Gathering [volunteers info at cloud.g.o](https://cloud.gnome.org/index.php/apps/files?dir=/GUADEC%202018/Volunteers).
[Volunteers time table](https://wiki.gnome.org/GUADEC/2018/Volunteers) at GNOME Wiki.KatKathttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/40Contact phone for GUADEC attendees2018-06-14T14:45:44ZBenjamin BergContact phone for GUADEC attendeesWe usually have a phone number for attendees to call. There are generally only very few requests, but it is a good service.
Ideally:
* A phone that can be passed around between people to share the load
* A SIM card with a phone number...We usually have a phone number for attendees to call. There are generally only very few requests, but it is a good service.
Ideally:
* A phone that can be passed around between people to share the load
* A SIM card with a phone number we can publish
It is useful if a local has the phone most of the time. One use case is people asking for directions.
We will probably also give the person with the phone a few more information (e.g. phone numbers of code of conduct people to hand out).Ismael Oleaismael@olea.orgIsmael Oleaismael@olea.orghttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/39Open Registration ASAP2018-06-06T20:08:34ZBenjamin BergOpen Registration ASAPCreating this issue in favour of keeping #18 as most of the conversation is obsolete at this point. So lets collect the open points here and make sure we can open and announce the registration soon.
Open issues:
* [x] Should we ask for ...Creating this issue in favour of keeping #18 as most of the conversation is obsolete at this point. So lets collect the open points here and make sure we can open and announce the registration soon.
Open issues:
* [x] Should we ask for social event attendance?
* [x] Are the linked documents on the website up to date?
* [x] CoC?
* [x] Privacy policy
* [ ] Contracts signed (Not a strict blocker)
* [x] Is the meal pricing fixed? Right now it is 10€
* [x] Prepare announcement?
* [x] Figure out which users have admin capabilities
* [x] payadmin (can see lunch orders **and if lunch has been paid**)
* [x] admin (can see full list of attendees minus payment information)
* [ ] desk (will be needed on-site later for the front desk)
Please add anything you can think of to the list here.
Current test instance: http://benzea-test.sipsolutions.net/ (ping benzea if it is unavailable).Benjamin BergBenjamin Berghttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/38Check minor website bugs2018-05-31T18:53:32ZIsmael Oleaismael@olea.orgCheck minor website bugsI've just updated some pages and maybe you'll want to check the html appearance.
- content/pages/accommodation.md
- content/pages/travel.md
- content/pages/venue.md
OTOH, I checked with Chrome there are some resources the website calls...I've just updated some pages and maybe you'll want to check the html appearance.
- content/pages/accommodation.md
- content/pages/travel.md
- content/pages/venue.md
OTOH, I checked with Chrome there are some resources the website calls but are not installed (some icons and fonts).Oliver GutiérrezOliver Gutiérrezhttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/37Create a design for the GUADEC 2018 t-shirt.2018-10-05T20:26:29ZIsmael Oleaismael@olea.orgCreate a design for the GUADEC 2018 t-shirt.Related with #32Related with #32https://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/36Keynoters planning2018-07-01T17:18:01ZIsmael Oleaismael@olea.orgKeynoters planningFrom contacts and invitations to travel planning and reservations.From contacts and invitations to travel planning and reservations.Sri RamkrishnaSri Ramkrishnahttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/35Meals purchase order2018-09-28T11:22:24ZIsmael Oleaismael@olea.orgMeals purchase order
Confirmation of prices from campus cafeteria:
- each meal: 10€ per person, VAT included
- each coffeebreak: 3€ per person, VAT included
Plan:
- two coffeebreaks each day: 6,7 and 8th.
- 1 lunch for each GUADEC day
Related with #18
Confirmation of prices from campus cafeteria:
- each meal: 10€ per person, VAT included
- each coffeebreak: 3€ per person, VAT included
Plan:
- two coffeebreaks each day: 6,7 and 8th.
- 1 lunch for each GUADEC day
Related with #18 Ismael Oleaismael@olea.orgIsmael Oleaismael@olea.orghttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/34Accessibility checks to fulfill «accessibility chair» Mozilla sponsoring requ...2018-06-28T10:50:12ZIsmael Oleaismael@olea.orgAccessibility checks to fulfill «accessibility chair» Mozilla sponsoring requirementsRequirements described at: https://medium.com/mozilla-festival/accessibility-at-mozfest-606c3ad20c04Requirements described at: https://medium.com/mozilla-festival/accessibility-at-mozfest-606c3ad20c04Sri RamkrishnaSri Ramkrishnahttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/33Make sure we can take payments on-site2018-07-25T08:36:08ZBenjamin BergMake sure we can take payments on-siteWe will need to take payments on-site. How do we do this, how are these payments booked? Can we take card payments?
We do have an iZettle device https://www.izettle.com/es, but I believe we would need a Spanish (commercial?) account to ...We will need to take payments on-site. How do we do this, how are these payments booked? Can we take card payments?
We do have an iZettle device https://www.izettle.com/es, but I believe we would need a Spanish (commercial?) account to use it.
Acceptance criteria if using iZettle:
* [x] The Foundation's iZettle is transported from Denmark to Almería
* [x] Club de Cacharreo create an iZettle account
* [x] Local team provide a modern Android phone with BluetoothRubén Gómez AntolíRubén Gómez Antolíhttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/32Tshirt purchasing2018-08-02T09:24:36ZIsmael Oleaismael@olea.orgTshirt purchasing**Acceptance criteria:**
* [ ] Figure out design (issue #37 )
* [x] Use volunteers, registrations and past experience to estimate order
* [x] Figure out quality of t-shirt to order (discuss with Freewear)
* [x] Get quote
* [x] Place orde...**Acceptance criteria:**
* [ ] Figure out design (issue #37 )
* [x] Use volunteers, registrations and past experience to estimate order
* [x] Figure out quality of t-shirt to order (discuss with Freewear)
* [x] Get quote
* [x] Place order with FreewareRosanna YuenRosanna Yuenhttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/31GUADEC merchandising2018-07-03T20:03:27ZIsmael Oleaismael@olea.orgGUADEC merchandisingAbout:
- welcome bag
- items to gift to attendees
- the tshirts thing (see #32)
- stickers (we can print then locally if needed)
- what to sell
- (add another relevant items)
**Acceptance criteria**:
* [x] @olea provides budget for m...About:
- welcome bag
- items to gift to attendees
- the tshirts thing (see #32)
- stickers (we can print then locally if needed)
- what to sell
- (add another relevant items)
**Acceptance criteria**:
* [x] @olea provides budget for merchandise - €150
* [x] @olea communicates cost of stickers (per 100 of one type) and requirements from printers to @bwyazel and @Chenriksen - cost is ~€0.10 per sticker so we can get up to ~1500
* [ ] @bwyazel and @Chenriksen at comes up with list of stuff that we want to have
* [ ] @bwyazel and @Chenriksen to drop an email to board@gnome.org with a link to the designs attached to this task to get an ack for printing
* [ ] @bwyazel and @Chenriksen sends files and quantities to @olea to orderBritt Yazelbwyazel@gnome.orgBritt Yazelbwyazel@gnome.orghttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/30Improve the HowTo for announcing GUADEC dates2018-07-31T09:52:23ZKatImprove the HowTo for announcing GUADEC datesUpdate the HowTo for announcing the dates to include adding GUADEC to LWN.Update the HowTo for announcing the dates to include adding GUADEC to LWN.KatKathttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/29Newcomer Activities2018-07-12T08:35:14ZLink DupontNewcomer ActivitiesThis issue came from a pair of action items from the Engagement team meeting on 24 April 2018.
- [ ] ACTION: ?? to ask the GUADEC team what the ratio of newcomers/oldcomers is: TODO
- [x] ACTION: Nuritzi to craete a gitlab issue to trac...This issue came from a pair of action items from the Engagement team meeting on 24 April 2018.
- [ ] ACTION: ?? to ask the GUADEC team what the ratio of newcomers/oldcomers is: TODO
- [x] ACTION: Nuritzi to craete a gitlab issue to track these ideas: TODO
Related with #49
**Acceptance criteria**:
* [x] Invite all GNOME newcomers, GSoC and Outreachy interns to GUADEC
* [ ] Figure out how roughly many are attending
* [x] Come up with some activities
* [x] *e.g. Find people who have ??? quiz*
* [ ] Figure out what is needed from the organisers for those activities:
* [x] *e.g. x copies of printed quiz*
* [x] *e.g. pens (maybe ask sponsor to provide these?)*Felipe Borgesfelipeborges@gnome.orgFelipe Borgesfelipeborges@gnome.orghttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/28Set up a social media team for GUADEC 20172018-06-05T16:43:33ZNuritzi SanchezSet up a social media team for GUADEC 2017We need to create a social media team for GUADEC 2017 and start promoting it!
Ideally, this team should be made of people from the local Almeria team and also some regular Engagement team people. We can coordinate using Tweetdeck.
Fir...We need to create a social media team for GUADEC 2017 and start promoting it!
Ideally, this team should be made of people from the local Almeria team and also some regular Engagement team people. We can coordinate using Tweetdeck.
First, we need to figure identify all of our social media pages for GUADEC and figure out the logins for them. Please add any channels you know about to this list:
* Twitter: https://twitter.com/guadec
https://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/27Define criteria for adding new developers to the guadec-web GitLab project2018-04-02T21:33:34ZNuritzi SanchezDefine criteria for adding new developers to the guadec-web GitLab projectSome people will want to help with the GUADEC website. @ogutierrez what is the process for new developers to be accepted? It would be good to have a couple of people who can help merge requests in different time zones.
For example, Sen...Some people will want to help with the GUADEC website. @ogutierrez what is the process for new developers to be accepted? It would be good to have a couple of people who can help merge requests in different time zones.
For example, Sendy would like to be a [developer for the GUADEC website](https://gitlab.gnome.org/Infrastructure/guadec-web/project_members). I'm not sure what to do with that membership or what next steps are. https://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/26Stop using Google fonts2018-04-06T02:43:26ZBenjamin BergStop using Google fontsWe should not be loading anything from third party servers if at all possible.We should not be loading anything from third party servers if at all possible.Sendy Aditya SuryanaSendy Aditya Suryanahttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/25Create page about social events2018-06-29T19:10:31ZBenjamin BergCreate page about social eventsThis might be relevant to open registration if we want people to pre-book social events. In that case they will want to have a bit more information about the choices rather than a minimal presentation on the registration page.This might be relevant to open registration if we want people to pre-book social events. In that case they will want to have a bit more information about the choices rather than a minimal presentation on the registration page.Ismael Oleaismael@olea.orgIsmael Oleaismael@olea.orghttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/24Add accommodation information to website2018-06-05T16:21:10ZBenjamin BergAdd accommodation information to websitePeople will want to know about what the accommodation offers, where it is located and how it is priced.
This is important for them to decide at registration time.People will want to know about what the accommodation offers, where it is located and how it is priced.
This is important for them to decide at registration time.https://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/23Add information about children at the conference and possible nursery2018-06-26T19:01:08ZBenjamin BergAdd information about children at the conference and possible nurseryTo help people decide on whether to come with the family and how to plan this, we should be providing information about what will be available and what we might be able to offer if the interest is high enough.
This information could als...To help people decide on whether to come with the family and how to plan this, we should be providing information about what will be available and what we might be able to offer if the interest is high enough.
This information could also be linked from the registration page.
**Acceptance criteria:**
* [x] Kat to give Ismael start and end times for talks
* [ ] Ismael to get quote for childcare based on start and end times for talksIsmael Oleaismael@olea.orgIsmael Oleaismael@olea.orghttps://gitlab.gnome.org/Teams/Engagement/Events/GUADEC/GUADEC2018/-/issues/22Updated GUADE website2018-03-28T23:36:38ZOliver GutiérrezUpdated GUADE websiteNow the GUADEC website is easier to update. We have moved it to Gitlab so it can be reached at:
https://gitlab.gnome.org/Infrastructure/guadec-web
The instructions to updathe website are the same except now you don't have to deploy the...Now the GUADEC website is easier to update. We have moved it to Gitlab so it can be reached at:
https://gitlab.gnome.org/Infrastructure/guadec-web
The instructions to updathe website are the same except now you don't have to deploy the changes. Just send a PR and any of the ones that have access to the repo will review the change and merge it.
Also we set up an automated way to generate the website and publish it. @averi is working on the last part of this process, so it will be available tomorrow hopefully.
Now we have this in Gitlab, please, use the Issues in the repo to request changes, enhancements, whatever and I will do my best to attend your requests.Oliver GutiérrezOliver Gutiérrez