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Put new user documentation in place

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help/C/backup-restore.page 0 → 100644
View file @ bacd4780
<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="backup-restore">
<info>
<desc>Back up and restore your Evolution data and settings.</desc>
<link type="guide" xref="index#data-migration-and-sync"/>
<link type="seealso" xref="data-storage"/>
<revision pkgversion="2.32.1" version="0.1" date="2011-01-06" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Back up and restore</title>
<p>You can back up your Evolution data. The backup saves your settings, mail, contacts, tasks, memos and calendars. It will be stored in a gzip-compressed tar archive file.</p>
<section id="backup">
<title>Backing up</title>
<list>
<item><p>Select <guiseq><gui>File</gui><gui>Back up Evolution Settings...</gui></guiseq>.</p></item>
<item><p>Choose a filename and the folder where you want to save the backup file, and click <gui style="button">Save</gui>.</p></item>
<item><p>You will get asked to close Evolution. Answer with <gui style="button">Yes</gui>.</p></item>
</list>
</section>
<section id="restore">
<title>Restoring</title>
<list>
<item><p>Select <guiseq><gui>File</gui><gui>Restore Evolution Settings...</gui></guiseq>.</p></item>
<item><p>Choose the file, and click <gui style="button">Open</gui>.</p></item>
<item><p>You will get asked to close Evolution. Answer with <gui style="button">Yes</gui>.</p></item>
</list>
<note style="tip"><p>In the <link xref="intro-first-run">first-run assistant</link>, you can restore Evolution data from a backup file.</p></note>
</section>
</page>
help/C/calendar-alarms-and-reminders.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-alarms-and-reminders">
<info>
<desc>Setting up reminder notifications for appointments.</desc>
<link type="guide" xref="index#calendar" />
<revision pkgversion="3.1.5" version="0.4" date="2011-08-02" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/config-prefs-cal.html.en#CACHCGCI -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Reminders for appointments</title>
<section id="general-settings">
<title>General Settings</title>
<p>Under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Calendar and Tasks</gui><gui>Reminders</gui></guiseq> you can select those calendars for which you want to receive reminder notifications. If you do not select a calendar, you will not receive reminders for any events in this calendar. You can also define whether to show a reminder for every appointment and for every birthday and anniversary.</p>
</section>
<section id="manual-reminders">
<title>Manual Reminders</title>
<p>Apart from the general settings you can also set up reminders in the appointment editor for certain appointments only:</p>
<steps>
<item><p>Click <guiseq><gui>Options</gui><gui>Reminders</gui></guiseq> or press the Reminder button in the toolbar.</p></item>
<item><p>From the dropdown menu, choose either one of the available default options when to show a notification reminder, <!-- TODO: Test how this is in GNOME3? Displayed in Notification area, permanent? --> or choose <gui>Customize</gui>.</p></item>
<item><p>In case of <gui>Customize</gui>, the reminder can be a popup, a sound played, or a program ran. You can also define whether the reminder should be repeated.</p></item>
</steps>
</section>
</page>
help/C/calendar-caldav.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-caldav">
<info>
<desc>Using an online CalDAV calendar.</desc>
<link type="guide" xref="calendar-using-several-calendars"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-multiple.html.en -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using a CalDAV calendar</title>
<p>To add such a calendar to Evolution, perform the following steps:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Calendar</gui></guiseq>.</p></item>
<item><p>Select the type <gui>CalDAV</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Optionally choose a color that you prefer.</p></item>
<item><p>Choose if you want to be able to view the content also when being offline.</p></item>
<item><p>Enter the address of the calendar in the <gui>URL</gui> field.</p></item>
<item><p>Choose <gui>Use secure connection</gui> if you want to connect securely.</p></item>
<item><p>Enter your username and your email address.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
</steps>
<p>The calendar will be added to the list of calendars in Evolution.</p>
</page>
help/C/calendar-classifications.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-classifications">
<info>
<desc>Classifying appointments and tasks on groupware servers.</desc>
<link type="guide" xref="index#calendar-advanced" />
<revision pkgversion="3.0.2" version="0.1" date="2011-07-31" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#bxmtbjb -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using Classifications</title>
<p>If you are using a calendar on a Novell GroupWise or Microsoft Exchange server, you can select a classification to determine who can view it.</p>
<p>To set a classification for an appointment or a task, click <guiseq><gui>Options</gui><gui>Classifications</gui></guiseq> and select a classification in the editor. <gui>Public</gui> is the default category, and a public appointment can be viewed by anyone on the calendar-sharing network. <gui>Private</gui> denotes one level of security, and <gui>Confidential</gui> an even higher level.</p>
<p>The different levels vary depending on your server settings; check with your system administrator or adjust your delegation settings.</p>
</page>
help/C/calendar-free-busy.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-free-busy">
<info>
<desc>Using the Free/Busy view for setting up meetings.</desc>
<link type="guide" xref="calendar-sharing-information" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-31" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en and http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#usage-calendar-freebusy -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Free/Busy information</title>
<p>You can use the Free/Busy search for meetings to determine the availability of invitees.</p>
<!-- TODO: Recheck once https://bugzilla.gnome.org/show_bug.cgi?id=655494 is fixed -->
<p>In addition to the standard meeting scheduling tools, you can use the Free/Busy view to check whether people are available in advance. The Free/Busy feature is normally a function of dedicated groupware servers such as Microsoft Exchange and Novell GroupWise. However, you can also publish Free/Busy information online, and access Free/Busy information published elsewhere. If not everyone you collaborate with publishes Free/Busy data, you can still use <link xref="calendar-meetings-sending-invitation">meeting invitations</link> to coordinate schedules with other people.</p>
<p>To access the free/busy view:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Meeting</gui></guiseq>.</p></item>
<item><p>Click <gui style="button">Add</gui> to add the email addresses of people you want to invite.</p></item>
<item><p>Click the <gui>Free/Busy</gui> button on the toolbar, or click <guiseq><gui>Options</gui><gui>Free/Busy</gui></guiseq>.</p></item>
<item><p>Adjust the meeting time, either by dragging the meeting borders or by using the <gui>Autopick</gui> buttons to choose a time automatically, then click <gui style="button">Close</gui>. Attendees on an Exchange server have the appointment updated automatically; others receive email notification of any change in plans.</p></item>
</steps>
<list>
<item><p>Attendee List:</p><p>The Attendee List shows the people who have been invited to the appointment.</p></item>
<item><p>Schedule Grid:</p><p>The Schedule Grid shows the published Free/Busy information for the people you have invited. This is where you compare schedules to find free time to schedule the appointment. Individuals have visible scheduling information only if they use the same Novell GroupWise or Microsoft Exchange server you do (that is, if they are in the same organization as you), or if they publish free/busy information at a URL you can reach and you have entered that URL into their contact cards using the contact editor.</p></item>
</list>
<p>You can publish Calendar and Free/Busy information to a WebDAV server, FTP server, a remote machine through SSH or to any other web server with HTTP PUT support.</p>
<section id="no-groupware">
<title>Accessing Free/Busy Data Without a Groupware Server</title>
<p>If individuals give you a URL for Free/Busy data or for their web calendar, you can add the URL under <guiseq><gui>Personal Information</gui><gui>Web Addresses</gui></guiseq> in the <link xref="contacts-usage-edit-contact">Contact Editor</link>. Then, when you schedule a meeting with them, Evolution looks up the schedule and displays it in the Free/Busy data.</p>
</section>
</page>
help/C/calendar-google.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-google">
<info>
<desc>Using the online calendar of your Google account.</desc>
<link type="guide" xref="calendar-using-several-calendars"/>
<link type="guide" xref="google-services"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-view.html.en#b1a47igh -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using a Google calendar</title>
<p>To add such a calendar to Evolution, perform the following steps:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Calendar</gui></guiseq>.</p></item>
<item><p>Select the type <gui>Google</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Optionally choose a color that you prefer.</p></item>
<item><p>Choose if you want to be able to view the content also when being offline.</p></item>
<item><p>Enter your Google username.</p></item>
<item><p>If you have more than one Google calendar, define which of them to use.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
</steps>
<p>The calendar will be added to the list of calendars in Evolution.</p>
</page>
help/C/calendar-layout-appointment-display.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-layout-appointment-display">
<info>
<desc>Define the displaying of appointments in the calendar.</desc>
<link type="guide" xref="calendar-layout" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-30" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/config-prefs-cal.html.en#bshpsxa -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Appearance of Appointments</title>
<!-- TODO:POST-3-2: Just listing the partially busted UI options (also see calendar-layout-general-formatting) here is very poor and not task-oriented, but that's it for the time being. Better ideas welcome. -->
<!-- TODO:ANDREKLAPPER: File bug report similar to #655666 once checked in 3.1 about General & Display tabs. This is a huge mess, e.g. time settings are split onto two tabs. -->
<p>The following calendar-related options are available under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Calendar and Tasks</gui><gui>Display</gui></guiseq>.</p>
<section id="general">
<title>General</title>
<list>
<item><p>Time Divisions:</p>
<p>Sets the time increments shown as fine lines on the daily view in the calendar.</p></item>
<item><p>Show appointment end times in week and month views:</p>
<p>If there is space, Evolution shows the end times in the week and month views for each appointment.</p></item>
<item><p>Compress weekends in month view:</p>
<p>Select this option to display weekends in one box instead of two in the month view.</p></item>
<item><p>Show week numbers:</p>
<p>Shows the week numbers next to the respective weeks in the calendar.</p></item>
<item><p>Show recurring events in italic in bottom left calendar</p></item>
<item><p>Scroll Month View by a week</p></item>
</list>
</section>
<section id="date-time">
<title>Date/Time Format</title>
<list>
<p>You can change the format of the <gui>Date</gui> column by setting your prefered format.</p><p>The placeholders in the format expression are strftime variables.</p>
</list>
</section>
</page>
help/C/calendar-layout-general-formatting.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-layout-general-formatting">
<info>
<desc>General formatting options for the calendar.</desc>
<link type="guide" xref="calendar-layout" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-30" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/config-prefs-cal.html.en#bshpskx -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
<!-- TODO:POST-3-2: Just listing the partially busted UI options (also see calendar-layout-appointment-display) here is very poor and not task-oriented, but that's it for the time being. Better ideas welcome. -->
</info>
<title>General formatting options</title>
<p>The following options are available under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Calendar and Tasks</gui><gui>General</gui></guiseq>.</p>
<section id="time">
<title>Time</title>
<list>
<item><p>Time format:</p>
<p>Choose between twelve-hour (AM/PM) and twenty-four-hour time formats.</p></item>
<item><p><link xref="calendar-timezones">Time zone</link> and Second zone:</p>
<p>The city you are located in, and optionally a second city.</p></item>
</list>
</section>
<section id="work-week">
<title>Work Week</title>
<list>
<item><p>Week starts on:</p>
<p>Select the day to display as the first in each week.</p></item>
<item><p>Work days:</p>
<p>Define which week days are work days.</p></item>
<item><p>Day begins:</p>
<p>Define at which time your work day begins.</p></item>
<item><p>Day ends:</p>
<p>Define at which time your work day ends.</p></item>
</list>
</section>
<section id="alerts">
<title>Alerts</title>
<p>If you want to be warned before you delete any appointment, select this option.</p>
</section>
</page>
help/C/calendar-layout-views.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-layout-views">
<info>
<desc>Using date ranges (day, week, month) to look at the calendar.</desc>
<link type="guide" xref="calendar-layout" />
<revision pkgversion="3.1.5" version="0.2" date="2011-07-27" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-view.html.en -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Available views</title>
<p>Evolution offers five different views of your calendar data:</p>
<list>
<item><p>Day (<keyseq><key>Ctrl</key><key>Y</key></keyseq>)</p></item>
<item><p>Work Week (<keyseq><key>Ctrl</key><key>J</key></keyseq>)</p></item>
<item><p>Week (<keyseq><key>Ctrl</key><key>K</key></keyseq>)</p></item>
<item><p>Month (<keyseq><key>Ctrl</key><key>M</key></keyseq>)</p></item>
<item><p>List (<keyseq><key>Ctrl</key><key>L</key></keyseq>)</p></item>
</list>
<p>You can switch the view by either using the buttons in the toolbar, or by clicking <guiseq><gui>View</gui><gui>Current View</gui></guiseq>.</p>
<p>You can also select an arbitrary range of days in the small calendar in the side bar. To do this, select the days that you want to view in your calendar.</p>
<p>The Previous and Next buttons move you forward and back in your calendar pages. If you are using a week or month view, you can move by week or month. To return to today's listing, click the <gui>Select today</gui> button between the two arrow buttons in the toolbar.</p>
<p>To visit calendar entries for a specific date, click the <gui>Select a specific date</gui> button in the toolbar.</p>
</page>
help/C/calendar-layout.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-layout">
<info>
<desc>Adjusting the display and views of the calendar.</desc>
<link type="guide" xref="index#calendar"/>
<revision pkgversion="3.0.0" version="0.1" date="2011-07-21" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Changing the calendar layout</title>
</page>
help/C/calendar-local.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-local">
<info>
<desc>Adding another local calendar.</desc>
<link type="guide" xref="calendar-using-several-calendars"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Adding another local calendar</title>
<p>To add another local calendar to Evolution, perform the following steps:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Calendar</gui></guiseq>.</p></item>
<item><p>Select the type <gui>On This Computer</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Optionally choose a color that you prefer.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
</steps>
<p>The calendar will be added to the list of calendars in Evolution.</p>
</page>
help/C/calendar-marcus-bains-line.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-marcus-bains-line">
<info>
<desc>The red "Marcus Bains" line displays the current time.</desc>
<link type="guide" xref="calendar-layout" />
<revision pkgversion="2.32.1" version="0.1" date="2011-07-21" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Time display in the Day view</title>
<p>The red Marcus Bains Line in the Day view of the calendar is a marker to show the current date and time.</p>
</page>
help/C/calendar-meetings-delegating.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-meetings-delegating">
<info>
<desc>Ask somebody else to run the meeting.</desc>
<link type="guide" xref="calendar-meetings" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-29" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/bxqatxt.html -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
<!-- TODO: Check if all these steps are still correct in 3.1 -->
</info>
<title>Delegating Meetings</title>
<p>Only attendees of a meeting can delegate a meeting.</p>
<steps>
<item>
<p>Right-click on the meeting that you want to delegate.</p>
</item>
<item>
<p>Click <gui>Delegate Meeting</gui>.</p>
</item>
<item>
<p>Select the contacts you want to delegate the meeting to.</p>
</item>
<item>
<p>Click <gui style="button">OK</gui>.</p>
</item>
</steps>
<p>Each contact receives a copy of the meeting invitation.</p>
</page>
help/C/calendar-meetings-replying-to-invitation.page 0 → 100644
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-meetings-replying-to-invitation">
<info>
<desc>Accepting and replying to a meeting invitation.</desc>
<link type="guide" xref="calendar-meetings" />
<revision pkgversion="3.0.2" version="0.3" date="2011-08-01" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#replying-to-rsvp -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
<!-- TODO: Check if all these steps are still correct in 3.1 -->
</info>
<title>Replying to a Meeting Request</title>
<p>Meeting requests are sent as attachments. To view or respond to one, click the attachment icon and view it in the mail window. All the details about the event are shown, including time and dates. Then you can choose how to reply to the invitation - the options are to <gui>Accept</gui>, <gui>Tentatively Accept</gui>, or <gui>Decline</gui>.</p>
<p>Click <gui style="button">OK</gui> to send your answer per email to the organizer. The event is also added automatically to your calendar if you accept.</p>
<p>After you have added the meeting to your calendar, you can make changes to the meeting, but if the original organizer sends out an update, your changes might be overwritten.</p>
<note><p>Under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Mail Preferences</gui><gui>Calendar and Tasks</gui><gui>Conflict Search</gui></guiseq> you can define which calendars are used for warning you of meeting conflicts.</p></note>
<!-- TODO: Recheck once https://bugzilla.gnome.org/show_bug.cgi?id=655494 is fixed -->
</page>
help/C/calendar-meetings-sending-invitation.page 0 → 100644
View file @ bacd4780
<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-meetings-sending-invitation">
<info>
<desc>Sending a Meeting Invitation.</desc>
<link type="guide" xref="calendar-meetings" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-29" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#usage-calendar-rsvp -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Sending a Meeting Invitation</title>
<p>When you create a meeting (group appointment), you can specify the attendees in several categories, such as "chair" or "required". When you save the meeting listing, each attendee is sent an email with the meeting information, which also gives them the option to respond.</p>
<p>If you do not need to collect attendance information when you're scheduling an event, and would rather just announce the event, right-click the meeting and select <gui>Forward as iCalendar</gui>. This opens a new email message with the event notification attached as an announcement. Recipients can add the event to their calendars with one click, but it will not automatically send you email about whether they plan to attend.</p>
<p>To schedule a meeting:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Meeting</gui></guiseq>.</p></item>
<item><p>If you have multiple email accounts, select the one to use by selecting an item in the <gui>Organizer</gui> field.</p></item>
<item><p>Select a calendar in the <gui>Calendar</gui> drop-down list.</p></item>
<item><p>Click <gui style="button">Add</gui> to add the email addresses of people you want to invite.</p></item>
<item><p>Click <gui>View</gui> in the menu bar to show or hide the <gui>Type</gui>, <gui>Role</gui>, <gui>Status</gui>, and <gui>RSVP</gui> fields.</p></item>
<item><p>Enter a brief summary in the <gui>Summary</gui> field.</p></item>
<item><p>(Optional) Type a location in the <gui>Location</gui> field.</p></item>
<item><p>To select this appointment as an all day event, click <guiseq><gui>Options</gui><gui>All Day Event</gui></guiseq>, or click the <gui>All Day Event</gui> button on the toolbar.</p></item>
<item><p>Select the date and time.</p></item>
<item><p>If the event is not an all day event, select either <gui>For</gui> to specify the duration, or select <gui>Until</gui> to specify the ending time of the event.</p></item>
<item><p>(Optional) Enter a description in the <gui>Description</gui> field.</p></item>
<item><p>To query <link xref="calendar-free-busy">free/busy</link> information for the attendees, click the <gui>Free/Busy</gui> button on the toolbar, or click <guiseq><gui>Options</gui><gui>Free/Busy</gui></guiseq>.</p></item>
<item><p>Click <gui>Save</gui> to save the meeting.</p></item>
</steps>
<p>An email is sent out to all the recipients, inviting them to your event.</p>
<note><p>You can also define a <link xref="calendar-timezones">time zone</link>, a <link xref="using-categories">category</link>, a <link xref="calendar-alarms-and-reminders">reminder</link>, a <link xref="calendar-recurrence">recurrence</link>, or a <link xref="calendar-classifications">classification</link> for the event, or add an attachment.</p></note>
<note><p>In Evolution, a meeting can have only one organizer, and only the organizer can add participants to that meeting. Though it is possible to change the organizer of a meeting, this is not recommended as a means to invite additional participants to meetings. If you want to invite additional people to a meeting and are not that meeting's organizer, it is recommended that you forward the invitation message you received from the original meeting organiser to additional participants.</p></note>